Asset tracking for schools and educational institutions
Educational institutions manage a huge range of assets across large sites — and most are still tracking them manually. Here's why that doesn't scale,...
Read articleEducation
Issue it for the term. Know what needs to come back.
A pupil takes a laptop home. A teacher borrows a projector for another department. At the end of term, your team needs to know who has each item and which returns are still outstanding.
No signup or credit card required for the demo.
Ready to try your own workflow? Start 30-Day Trial — £2.99
Built around your operation
The loan ends on Friday. Who still has the laptop?
A pupil has a laptop for the term, a member of staff has another for home working, and the shared AV kit has moved from science to languages. A room-based list cannot tell the loan desk which person needs to return each item.
AssetControl Cloud records the named holder and expected return at issue. Keep each device’s identifier and loan history together, record AV moves between departments and review outstanding loans before the term ends. Check items back in as they arrive so the next term starts with a clearer stock position.
The operational case
Make end-of-term returns a planned handover
The work starts when a device is issued, not when the summer stock check finds it missing.
Current challenge
A laptop leaves with a pupil or member of staff
The device is still listed against a classroom, but it has been taken home. When a return is needed, the team first has to discover who received it.
Business outcome
Contact the recorded borrower
Record the pupil or staff recipient when issuing the device, with a return date and a history that follows that particular laptop.
Current challenge
The projector is no longer in the lending department
AV equipment moves for lessons, assemblies and events. The next teacher asks the department that owns it, although another team now holds it.
Business outcome
Start with the recorded destination
Update the department or room when the AV kit moves, so the next team has a specific place and holder to follow up.
Current challenge
Term ends with a list of unexplained gaps
Devices need recovering from pupils and departing staff. Without recorded holders and due-back dates, the loan desk starts chasing every department at once.
Business outcome
Work through outstanding returns
Review loans due back at term end, follow up the named holders and check equipment in as it reaches the loan desk.
Relevant capabilities
From the first loan to the last day of term
Record the pupil or staff recipient, departmental moves and expected return against the individual item.
Who it is for
For the people issuing equipment and collecting it back
Schools and academy trusts, college loan desks and university departments need a repeatable handover that staff can follow. Start with laptops or AV kit, organise rooms and departments around your institution, and keep responsibility visible from issue through return.
- Schools and academy trusts
- Pupil and staff laptop programmes
- College equipment loan desks
- University IT and AV teams
- Departmental equipment coordinators
See the platform in action
Walk through a term’s laptop loans before the next intake
Explore the demo, then bring your pupil or staff issue process to us. Test a laptop handover, an AV department move and the returns you need to recover at the end of term.
Named pupil and staff equipment loans
AV transfers between departments
Expected returns for term-end recovery