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Physical asset & key checkout software

Every asset accounted for.
Every key under control.

Track physical equipment and keys for buildings, vehicles and secure areas. See who has each item, where it is and when it is due back, with clear checkouts, reminders and a complete audit trail.

Built for security, facilities, property & multi-site teams

Watch the 45-second walkthrough

No signup or credit card required.

Built on KeyTracker’s physical key and asset-control experience

AssetControl Cloud dashboards on a desktop monitor, laptop and phone

Never Miss a Service

Reminders when maintenance is approaching or overdue.

Know Who Has Every Asset

Timestamped checkouts with users, locations and history.

Recover Overdue Equipment

Notify teams when assets or keys are due back or overdue.

Small organisation? Start 30-Day Trial — £2.99

Larger or multi-site organisation? Book a Personalised Demo

Manage Every Site

Locations, areas & teams

Stay Audit-Ready

Complete history & sign-off

Control Access

Role permissions by policy

Cloud-Based Asset Management

Asset management - cloud based, secure and accessible anywhere

Move beyond spreadsheets

Spreadsheets cause duplicate entries, missed servicing dates and limited accountability. They were not built for day-to-day asset management or key control and they don’t scale.

AssetControl Cloud gives you real-time visibility, automated check-in / check-out, locations and user permissions, plus a complete audit trail, so teams can track assets and keys with confidence.

  • Reduce losses with clear accountability
  • Track servicing, status and history in one place
  • Manage users, roles and multi-site locations
Explore features View pricing
See the product in action

Watch an asset move through AssetControl in 45 seconds

Press play to follow the workflow, or select a step to explore at your own pace.

From checkout to return, with the history retained

Barcode lookup matching equipment EQ-104 in AssetControl Cloud.
Step 1 of 7

Identify the asset

Look up barcode EQ-104 to identify the matching equipment record.

Real checkout form with Alex Morgan selected for equipment EQ-104.
Step 2 of 7

Assign it to Alex

Select Alex Morgan as the holder in the checkout form.

Asset time-limit setting used to calculate the expected return of EQ-104.
Step 3 of 7

Know when it is due back

Configured before checkout, the asset time limit determines the expected return time. This is not a separate return-date picker.

Equipment EQ-104 checked out with Alex Morgan shown as its current holder.
Step 4 of 7

See that it is checked out

The asset record shows that EQ-104 is checked out to Alex.

Actual AssetControl overdue email template showing EQ-104, Alex Morgan and its expected return time.
Step 5 of 7

Later, after the return time passes

With overdue email alerts enabled, the scheduled check queues a reminder. This time jump illustrates a later event, not a 45-second delivery promise.

Check-in confirmation for equipment EQ-104 in AssetControl Cloud.
Step 6 of 7

Check the asset back in

Confirm the return through the real check-in workflow.

EQ-104 asset history retaining the checkout to Alex and subsequent check-in.
Step 7 of 7

Keep the history

The asset history retains the checkout and return, with their recorded actors and timestamps.

Here is what an auditor can see

Real equipment EQ-104 History tab after checkout and return.
Step 1 of 2

Open the asset history

Use the asset’s History tab to inspect its recorded transactions.

Actual EQ-104 transaction detail showing the recorded checkout by Alex Morgan and its timestamp.
Step 2 of 2

Inspect a recorded action

Open the transaction detail to see the recorded actor, action and timestamp. Access depends on the user’s permissions.

Here is what happens when a key is not returned

Overdue view showing fictional building key KEY-021 held by Alex Morgan.
Step 1 of 3

Find the overdue key

After its configured return time passes, the building key appears in the overdue view.

Real overdue reminder email for building key KEY-021, showing Alex Morgan and the expected return time.
Step 2 of 3

See the reminder

This is the actual overdue email template with demo data. Email alerts must be enabled; timing follows the configured delay and scheduled processing.

KEY-021 checked in with its checkout and return retained in the real asset history.
Step 3 of 3

Record the return

Check the key in and retain the transaction history.

Here is how to find who has an asset

Real AssetControl search results for fictional equipment EQ-104.
Step 1 of 2

Search for the asset

Search for the equipment by its name or barcode.

EQ-104 record showing checked-out status and current holder Alex Morgan.
Step 2 of 2

See who has it

Open the matching record to see its checked-out status and current holder, Alex Morgan.

Guided screenshot walkthrough · fictional demo data. Captured product screens, not a live session or video.

Get a single source of truth for all your assets

Eliminate asset blind spots

Know what you have, where it is, and who is responsible. Track assets and keys across locations, areas, and users with a complete history.

  • Real-time assignment and status visibility
  • Location and area structure for multi-site operations
  • Fast lookup using barcodes, serials, and search
Book a Personalised Demo
AssetControl Cloud preview

The tools to keep assets and keys accountable

Check items in and out, manage servicing and keep a complete history of who used what, where and when.

Check-in / check-out workflows

Assign assets or key sets to users, apply time limits, and maintain a clear asset movement history.

Automatic alerts

Automated alerts for overdue assets, maintenance schedules, and important operational events.

Audit-ready activity log

A complete audit trail showing who did what, when, and where across your assets.

Locations, areas & what3words

Organise assets by site, area, or system with precise location tracking.

Maintenance & servicing

Track maintenance schedules, service history, vendors, and supporting documentation.

Barcode & QR scanning

Scan barcodes or QR labels to identify assets and speed up tracking workflows.

Work orders & requests

Create work orders and maintenance requests linked directly to assets.

Roles, permissions & teams

Control who can view, manage, and operate your asset management system.

Cloud-based, tenant isolated

Secure cloud‑based asset management with isolated tenant environments and easy remote access.

Set up quickly. Scale with confidence.

AssetControl Cloud tracks physical assets and keys used for buildings, vehicles and secure areas, and works out of the box in a browser. Add tamper-proof rings, labels, scanners, or GPS tags where your operation requires it.

  • Centralised records for assets, keys, users, and locations
  • Permissions and role-based access to protect sensitive data
  • Clear reporting to support audits and operational decisions
  • Designed for multi-site teams with consistent workflows
View pricing Contact sales

One platform for your everyday operation

Centralised records. Consistent workflows. Clear accountability.

Works in your browser

  • Key and asset accountability

    Track who has what, where it is, and when it is due back.

  • Permissions and audit trails

    Every action is logged, with access controlled by roles.

  • Operational reporting

    Understand utilisation, compliance status, and asset lifecycle performance.

  • Fast adoption

    Intuitive interface designed for day-to-day operational use.

KeyTracker established 1996

Physical key-control experience behind AssetControl Cloud.

The organisation behind AssetControl Cloud

Built on KeyTracker’s physical key and asset-control experience

AssetControl Cloud is a newer product, built by KeyTracker based on its experience in physical key and asset management.

Company and product profile Security credentials

Keytracker’s security credentials and their scope are documented in our Security & Trust Centre.

Trusted by teams who need better asset control

See how customers are using AssetControl Cloud to improve visibility, accountability, and day-to-day control across their assets, equipment and physical key checkout processes.

“AssetControl provides comprehensive monitoring and management of both our assets and our clients’ keys. The system is user‑friendly, straightforward to configure, and delivers valuable insight by allowing us to track the location and status of our assets at all times.”

With a growing need to securely manage keys alongside a wide range of operational assets, Classic Services Group - a security services and keyholding provider - required a more structured, centralised way to track and control access. To address this, they imp...

Adam Chamberlain
Associate Director · Classic Services Group
View full customer story
View all testimonials

Frequently Asked Questions

Quick answers about AssetControl Cloud software for physical assets and keys used for buildings, vehicles and secure areas, including hardware options, setup, exports and security.

Still got questions? Contact our team or view pricing.

No. AssetControl Cloud runs in a web browser and works out of the box. If you want faster workflows, you can optionally use barcode/QR labels, USB barcode scanners, mobile scanning, and tamper-proof rings.
Yes. You can scan assets and key sets using existing barcodes/QR codes or labels you generate. Scanning can be done with a USB scanner or a mobile camera, depending on your workflow.
Yes. Organise assets, key sets and users by locations and areas, apply permissions, and standardise workflows across multiple sites.
Yes. Check-in/check-out activity is recorded with timestamps and user actions, helping you stay audit-ready and accountable.
Yes. We can help you import assets, key sets, users and locations from common spreadsheet formats during onboarding.
Your tenant data is isolated and protected using role-based permissions, audit logging, and secure operational practices. Review our Security & Trust Centre for published controls, or contact us about customer-specific requirements.
No setup fees for standard onboarding. If you need assisted onboarding, data imports, or a tailored deployment, we can provide an implementation option.
Yes. You can export key operational information and reports for audits and internal analysis. If you have a specific export format requirement, we can help you align it.
Free trials are available on request after speaking with our sales team. This helps us understand your requirements and set up the best environment for your workflow.
Yes. Role-based permissions help control access to sensitive information and actions, and all key activity is logged for accountability.
Yes. AssetControl Cloud is a responsive web application for modern mobile browsers, so there is no App Store or Google Play download to maintain. It supports on-the-go checkouts and scanning when connected to the internet; it is not presented as a native offline mobile app.
Yes. Standard onboarding is included, and we can provide assisted onboarding, imports and training if your rollout needs it.

Bring your assets and keys under control

AssetControl Cloud helps organisations track equipment, assets and keys in real time, reduce losses, improve compliance, and stay audit-ready — without spreadsheets.

  • Faster check-in / check-out with clear accountability
  • Status, servicing and work order history in one place
  • Locations, users, and permissions built for teams
Start 30-Day Trial — £2.99 Book a Personalised Demo

Prefer a quick chat? Contact us and we’ll help you pick the right plan.

AssetControl Cloud dashboard preview showing asset tracking and notifications

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